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As adopted January 31, 2001
As amended by the
2005-2006 PTSO Board
The Frontier PTSO
shall not, directly or indirectly, participate or intervene (in any way,
including publishing or distributing of statement) in any political campaign
on behalf of, or in opposition to, any candidate for public office; or
devote more than an insubstantial part of its activities to attempting to
influence legislation by propaganda or otherwise.
The Frontier PTSO shall work with the Frontier Site Council to provide
quality education for all children and youth, and shall seek to participate
in the decision-making process establishing school policy, recognizing that
the legal responsibility to make decisions has been delegated by the people
to the boards of education.
No part of the net earnings of the Frontier PTSO shall inure to the benefit
of, or be distributable to, its officers, members, or other private persons
except that the Frontier PTSO shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payments and
distributions to furtherance of the objectives set forth in Article III
hereof.
Notwithstanding any other provision of these Articles, the Frontier PTSO
shall not carry on any other activities not permitted to be carried on by an
organization exempt from federal income tax under section 501(c)(3) or by an
organization, contributions to which are deductible under section 170(c)(2)
of the internal revenue code.
Upon the dissolution of the Frontier PTSO, after paying or adequately
providing for the debts and obligations of the Frontier PTSO, assets shall
be distributed for one or more exempt purposes within the meaning of section
501(C)(3) of the internal revenue code, or corresponding section of any
future federal tax code, or shall be distributed to the federal government,
or to a state or local government, for a public purpose.
Article V: Membership
Membership in the Frontier PTSO shall be made
available without regard to race, color, creed, or national origin to all
parents or legal guardians of Frontier students, all staff members, and all
students who subscribe to the Objectives and Basic Policies of these
By-Laws.
Article VI:
Officers and Duties
Section one:
The Frontier PTSO shal have a Board consisting
of:
A Chairperson, Volunteer Coordinator, Meeting Coordinator, Teasurer, School
Liaison, Communications Coordinator.
Board officers shall be elected by ballot the first week in April of each
year.
Officers shall assume their duties in the month of May and shall serve for a
term of one year.
Section two:
A vacancy in any office shall be filled for the
unexpired term by a person elected by a majority vote of the Frontier PTSO
Board.
Section three:
Duties of the officers include, but are not
limited to:
- Officers shall
attend meetings, arrive on time, and be prepared to conduct business.
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Officers should accept assignments and perform the tasks given to them in a
timely manner.
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Officers shall work together cooperatively, striving to accomplish common
goals, conducting themselves in a professional, honest, and reliable
fashion.
-
Officers shall support the vote of the majority, respectfully carrying out
the memberships wishes.
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Officers shall follow the By-Laws of the PTSO, and protect the general
membership’s rights as set forth in this document.
Article VII:
Officers of the Board
Section one:
The Chairperson
shall:
a) Generate, copy, and post agenda.
b) Preside over meetings.
c) Act as liaison between NJHS, Student Council and
Renaissance organizations and PTSO, including obtaining notes, making
requests on behalf of PTSO, and informing PTSO of their actions, needs, and
activities.
d) Co-sign on bank accounts.
e) Review the PTSO checkbook register after its monthly reconciliation.
f) Attend the first four meetings of the newly elected PTSO board to act as
a resource person if no other existing board member is re-elected, or
elected to a new position.
g) Oversee the elections procedure if not seeking a position on the
subsequent board. If the Chairperson is a candidate in the election, he/she
shall nominate an impartial PTSO member to act as the primary elections
official.
h) Abstain from voting except in the event of a tie.
Section two:
The Volunteer Coordinator shall:
a) collect and distribute committee binders.
b) Educate committee coordinators of responsibilities.
c) Generate, distribute and collect parent volunteer forms and create a
database used to provide volunteer names for committees.
d) Assume the coordinator position of a committee until a replacement can
be found.
e) Correspond with committee members as necessary to keep PTSO board
informed.
f) Submit committee reports monthly to PTSO.
g) Provide articles from committees to Wildcat Tales for publication.
h) Contact parent volunteers as needed for special functions.
i)
Recruit coordinators and volunteers for PTSO activities and standing
committees.
Section three:
The Meeting Coordinator shall:
a) Record minutes of PTSO meetings, and read past minutes.
b) Retain a current copy of PTSO By-Laws.
c) Maintain PTSO attendance logs.
d) Prepare meeting place by setting room properly, providing attendance
sheets to members, greeting arriving members, distributing minutes, and
returning the facility to its original condition.
e) Arrange location and time of meeting with Frontier administrative staff.
f) Coordinate childcare services, location and activities with NJHS.
g) Distribute any board-generated materials as needed.
h) Bring a copy of Robert’s Rules or Order, Newly Revised, to all
PTSO Board Meetings and PTSO meetings.
Section four:
The Treasurer shall:
a) Have custody of all of the funds of the Frontier PTSO, acting as a
co-signer on all accounts.
b) Keep a full and accurate account of receipts and expenditures.
c) Collect Teacher Fund Request Forms, and prepare a report for
presentation to the PTSO board for consideration.
d) Make deposits and disbursements in accordance with the budget adopted by
the Frontier PTSO, making sure that a signed disbursement accompanies all
checks before payment is made.
e) Have the disbursement checks signed by two persons – the Treasurer and
the Chairperson or School Liaison.
f) Balance monthly account statements, arrang tax return preparation, and
generate budget reports bi-annually in January and May of each school year.
g) Provide checkbook to Chairperson for review after monthly
reconciliation.
h) Present Treasurer’s report to the meeting coordinator at every meeting
of the Frontier PTSO and at other times when requested by the Frontier PTSO.
i) Make a full year end report at the
meeting at which new officers officially assume their duties.
j) Have the accounts examined annually by a financial review committee, who
have not served on the PTSO board in the current school year, of not less
than three members, who, satisfied that the Treasurer’s Annual Report is
correct, shall sign a statement of that fact at the end of the report. The
financial review will take place the beginning of May, after the end of the
school year expenses have been paid. The report will be presented to the
PTSO Board at their June meeting.
Section five:
The School Liaison shall:
a) Work closely with Frontier Staff and Administration, including
participating in monthly Frontier staff meetings if approved by the
Principal.
b) Chronicle a year-in-review for historical purposes.
c) Advertise and promote the PTSO by such means as providing meeting times
to local and school papers, delivering updated marquee messages to staff,
preparing announcements, and any other methods of furthering communications.
d) Co-sign on PTSO bank accounts.
e) Distribute approved fund request disbursements to appropriate staff
members.
f) Review current Peoria School District guidelines regarding the operation
of PTSO boards, and provide necessary direction to the PTSO board to remain
compliant with those directives.
g) Act as the Chairperson or Meeting Coordinator in the event of an
absence.
h) Attend district luncheons.
Article IX: Meetings
Meetings of the Frontier PTSO Board shall be held as needed. A
majority of the Frontier PTSO Board members shall constitute a quorum.
Meetings of the Frontier PTSO Board may be called when justified.
Section one:
Meetings of the Frontier PTSO shall be held
monthly, or as needed. The Frontier PTSO Board shall determine dates of the
meetings. Five days notice shall be given to the membership for a change of
date.
Section two:
A majority of those members present is needed
for the transaction of business in any meeting of the Frontier PTSO.
Section three:
The order of
business at PTSO meetings shall follow a consistent format. The elements
that will be covered at each business meeting are:
a) A call to order by the Chairperson.
b) Opening ceremonies, such as the Pledge of Allegiance, and introductions.
c) Reading and approving the minutes from previous meetings.
d) Reports of the officers including Treasurer’s reports, School Liaison
reports and any other officer reports.
e) Reports of the committees.
f) Any unfinished business from previous meetings.
g) New business.
h) Adjournment.
In order to assure consistency, meetings will follow an approved agenda.
(See addendum one.)
Section four:
Special meetings may be called within five days,
notice having been given.
Section five:
The election meeting shall be held during the
second week of April, in order to present the results of the election.
Article X: Committees
Section one:
The Chairpersons of each standing committee
shall present a plan of work to the Frontier PTSO Board for approval.
Section two:
The Frontier PTSO Board shall be a member of
ex-officio of all committees.
Article XI: Parliamentary Procedure:
Robert’s Rules of Order, Newly Revised, shall
govern the Frontier PTSO Board in all cases in which they are applicable and
in which they are not in conflict with these By-Laws.
Article XII:
Amendments
Section one:
These By-Laws may be amended at any regular
meeting of the Frontier PTSO by two-thirds vote of the members present and
voting, provided that notice of the proposed amendment shall have been given
at the previous meeting or by notice.
Section two:
A committee may be appointed to submit a revised
set of By-Laws as a substitute for the existing By-Laws only by a majority
vote at a meeting of the Frontier PTSO, of by a two-thirds vote of the
Frontier PTSO Board. The requirements for adoption of a revised set of
By-Laws shall be the same as in the case of an amendment.
Article
XIII: Elections
Section one:
When seeking election for the PTSO Board:
a) Any member of the Frontier PTSO, excluding
students, may seek candidacy for any position on the Frontier Board.
b) Any member of the Frontier PTSO, excluding
students, may seek office as a write-in candidate.
c) Candidates must declare their intention to
run for office by the deadline set by the Frontier PTSO Board in order to
appear on the ballot.
Section two:
Rules for the balloting process are as follows:
a) A sample ballot shall be produced prior to
the Call for Candidates for approval by the PTSO Board.
b) The final ballot shall be prepared and
presented for approval of the PTSO Board one week prior to its distribution.
c) The ballot shall order PTSO Board positions
as Chairperson, Treasurer, School Liaison, Volunteer Coordinator, Meeting
Coordinator, and Communications Coordinator. There will be a provision for
a write-in candidates after each position.
d) Multiple candidates running for the same
position shall be listed in random order.
e) One ballot per student shall be distributed
to homeroom teachers. One ballot per teacher and/or staff member will be
distributed via mailboxes.
f) Ballots will be cast by cumulative voting,
according to Robert's Rules of Order, Newly Revised. Each Frontier student
will receive one ballot. Votes will then be cast as determined by the
family. Frontier teachers and staff will each receive one vote.
g) Students ballots will be collected in a
homeroom envelope. A ballot box will be provided for all ballots.
h) A teller’s form must be signed by two
members of the election committee to verify that all homeroom envelopes have
been collected prior to the counting of the ballot. (See addendum two.)
i) Ballots
will be opened in the presence of the entire elections committee (not fewer
than three members). Ballots shall be counted and verified using the
Teller’s sheet. (See addendum three.)
j) Winning candidates will be determined by a
cumulative, plurality vote. As defined by Robert’s Rules of Order, Newly
Revised, cumulative voting is the ability of each voting unit to cast all
votes for one candidate. In a plurality vote, the winning candidate must
receive the most votes, but not necessarily a majority of those cast.
k) All winning candidates will be contacted by
the elections committee to verify acceptance of their positions. Should the
winning candidate decline the position, the candidate with the next largest
vote count will be offered the position.
l) Results of the ballot shall be presented to
the Frontier PTSO Board upon completion of the count at the elections
meeting the second week of April.
m) If a position is vacant, the newly elected
board may appoint a person to fill that office.
n) All ballots must be bound with its attached
teller sheet and returned to chairpersons for storage for one year. A copy
of the teller’s sheet must be submitted to the minutes of the PTSO Board.
IN WITNESS WHEREOF, the foregoing Frontier PTSO
Amended By-Laws were adopted this 31st day of January, 2001 by
all of the Members of the Frontier PTSO Board.
Terri Needham, President
Mercedes Person, Vice-President
Sherri Santa Cruz, Treasurer
Vicki Sebade, Secretary
Michael Sandler, Past President
c) Approve the plans of work of the standing
committees;
d) Present a report at the regular meetings of the Frontier PTSO;
e) Begin the financial review process, at least two weeks before the meting
at which new officers assume duties, to review the Treasurer’s accounts;
f) Approve funding requests within the limits of the budget;
g) Choose an Accountant at the beginning of the Boards term to complete and
file taxes at the end of that Boards term. The Accountant shall be voted in
by a two-thirds vote of the Frontier PTSO Board.
Kim Melucci, President
Michelle Kulinec, Treasurer
Debra Chase, Meeting Coordinator
Kim Fischer, Volunteer Coordinator
Jennifer Smack, Volunteer Coordinator
DeAnna Dallaire, Teacher Liaison
Kim Morris, Communications Coordinator
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